A Comprehensive Guide to the Government Cleaning Contract

Contract between a cleaning service provider and any government agency is known as government cleaning contract. The contract usually includes the duration of the contract, the frequency, and the price. Cleaning services cover a wide range of tasks such as vacuuming, mopping, dusting, trash removal etc. The cleaning service provider can also be responsible for providing confidential cleaning projects if the contract demands so.

Government cleaning contracts are typically awarded through bidding where the contractors need to submit proposal that they are willing to work for government. Based on their experience and pricing or sometimes based on government’s need they make selections.

This contract can provide a steady source of revenue for cleaning service providers. So, if you want your cleaning team to win the opportunity to work with government, do read the entire article.

Requirements for Government Cleaning Contract:

Before applying for the contract make sure that you are registered as a government contractor. Your cleaning business must maintain a good image throughout the process. You must hold a business license, tax ID and other necessary certification. If your company has good tracking record and has experience in the field or if you have previously worked for any eminent agency or organization, do not forget to add that reference while applying. Your experience plays a great role in the process of achieving the contract.

You must hold a liability insurance and bonding in case any accident or unforeseen event occurs. Do not forget to carry a copy as a proof of your insurance, in case they ask for it. You also need to provide documents that you do not violate any law or regulations such as environmental regulations, safety regulation, and labour laws. It is also very important that you meet all the requirements like pricing, performance standard to be eligible for the cleaning contract.

Even if you carry out the above-mentioned instructions, to make sure you meet the eligibility, match the following with your current company status:

  • Your business must be a small business. 
  • Annual revenue must not be more than $7.5 million. 
  • You must hold an 8-digit DUNS number. 
  • Get a list of NAICS (North American Industry Classification System) code list and match your services with it. 
  • Number of employees must not exceed 500. 
  • You must hold a SAM registration because that is the way to get noticed by the government.

Types of Government Cleaning Contracts:

Once you are inside the system, you need to make few vital decisions based on the capacity and resources of your company. You need to find out in which level of government you want to provide your service. It is always recommended that you determine how much service your company can provide and how much resources you have for a bid. So, think before you act. Always try to strengthen your business by knowing the facilities government provides. It is necessary that you build a strong impression to state and local government. A statistics shows that a small business manages to win a bid after being three years in the game. One thing you must know that, you must bid actively for at least one year on three or more contracts simultaneously to get government cleaning contract successfully.

Process of Bidding for the Contract:

Request for Proposal or RFP is a significant factor in bidding. It determines the worth of time and money you spend to land bids. Remember, your RFP will be compared to other company’s RFPs for justification of price and other factors.

Your RFP must include the following:

  • Background information of your company. 
  • Tools, Technology, and other materials you will be using for the project. 
  • Necessary products. 
  • A detailed description of your previous and present projects. 
  • Project duration. 
  • Everything about the system.

Guidelines to Follow for Government Cleaning Contract:

Your company must qualify the subcontracting guidelines in order to win the bid. It includes:

  • Maintain the sourcing rule. In this rule you will be stating that you do not make your own materials. 
  • Mention minimum cost for materials in each project. 
  • You need to qualify the size standard. 
  • Your company must be aligned with the Trades Agreement Act and Buy American Act. 
  • Keep a detailed record of expenses and overall business activities.

How to Apply for Government Cleaning Contract?

The process of application can vary for different contracts. However, here are few general steps that you need to follow:

  • Make an extensive research for the available contract. It is always recommended that you attend procurement events or trade shows to gain more knowledge regarding upcoming opportunities. 
  • Prepare your business accordingly. 
  • Know the requirements well. Know the scope of work, budget, duration etc. 
  • Submit a proposal. Know that your proposal must demonstrate how your business is uniquely qualified and how it meets the need of the government. 
  • Follow up on your proposal to remain updated.

Getting a government cleaning contract is a competitive process. However, with proper knowledge, patience, and preparation you can be able to secure a long-term contract. Seek for professional help if you require guidance.

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